Criteria for Evaluating "Capture Software"

Capture software is software that allows you to record bits of information that you can put to use in your projects. These bits of information include notes, to-do lists, book references, quotes, web pages and even sound files and photographs. Examples of capture software include Google Keep, Springpad, Zotero, Evernote and Any.do. (Examples of software that would not be capture software are Microsoft Word, the GIMP and Audacity.)
Capture software offerings can seem endless, and many of the offerings are free of charge to the user. Regardless of your decision to use a free or a subscriber-sponsored title, you must ensure before you begin using the software that it will satisfy all of your information capture and use needs. Further, you will probably decide that a combination of offerings best serves your workflow. For example, you could decide that Zotero is best for managing your bibliographic references, Any.do is best for your to-do lists and Evernote is best for capturing Web pages. Once you decide on your specific titles, you must dedicate yourself to using the appropriate title in any given scenario; if a to-do crosses your mind while on a beach with your tablet, entering the to-do in your chosen capture software should be an automatic process. But how do you decide which program you will use for each category of information capture? Below I offer a set of criteria I find useful when considering new capture software.

Managing Your Long-Term Studies

This article defines my GTD-inspired technique for managing long-term studies.  It begins by helping you define your long-term study projects, then describes a method for scheduling those projects and achieving your learning goals.  It uses Google Calendar for scheduling examples.

The Benefits of a Single Tag Set

This article defines a problem encountered when regularly using multiple web applications that offer tagging functionality.  It proposes a solution, in the form of a software extension, for those who use Google Chrome.

WorkingWebDocs: ProjectMarks for Google Chrome

ProjectMarks is my Google Chrome extension that allows you to organize the resources of your projects using Google Chrome bookmarks.  By integrating with a growing list of Web applications, ProjectMarks offers an interface providing efficient and effective project organization and management, giving you summary and preview information on a single project page.  It obviates the need of visiting all of your Web services for a project you want to review.

Organizing Your Cloud by Project, Using Google Chrome Bookmarks

I moved all of my projects to the cloud, using Web applications such as Springpad and Google Docs to create the majority of my project assets.   But as my list of requisite Web applications grew, I found myself becoming increasingly burdened by searching for—and sometimes just remembering—my resources for any given project.

Organizing Your KDE Desktops And Applications' Windows By Functionality

This video tutorial will teach you how to modify your KDE desktops and applications to give you better placement and organization. You'll arrange your applications' windows according to the functionality that each application provides.

Simple Calc Workbook For GTD, Version 1.1

As a fan of David Allen's Getting Things Done (GTD) methodology, I spent several days searching for software to help me implement GTD. I couldn't find a package I admired. All of the free or open source software seemed bloated and cumbersome. Then I realized: GTD isn't complicated and to implement it effectively, one must use the simplest tools.

GTD Desktop Wallpaper, Version 1.0

This PNG file is a wallpaper for your computer's desktop.  It divides the desktop into eight sections, allowing you to implement the GTD workflow described in David Allen's Getting Things Done.  Moving your icons around your desktop will help you process your "stuff" and allow you to clear your desktop as much as possible.

Action Email Headers (Version 1.0) For Mozilla Thunderbird

On the 43 Folders website, Merlin Mann suggested that email authors should "consider adding functional text headers to the top of the body [of their email messages] outlining the exact nature of the message."

TextDigester: Tool to Read More Effectively

A simple, free tool to help you read books, manuals, magazines, and probably lots of other things.